2- Staff Mobility for Training (STT)

Erasmus+ KA103 Staff Mobility for Training (STT) is a field of activity that allows academic (teachers, professors, trainers, and staff of education) and administrative staff of a Turkish Higher Education Institution (HEI) holding an ECHE to participate in training events in the form of job shadowing, observation, attendance at workshops or courses at a partner HEI; excluding conferences.

Staff Mobility for Training (STT) includes three types of mobility:

The mobility of academic or administrative staff of HEI going to enterprise and from enterprise to HEI.

The mobility of management and administrative staff of HEI going to another HEI.

The mobility of academic staff of HEI going to another HEI for a traineeship.

1.1. Application Criteria

HEI staff who will attend the mobility should fill the table for evaluation till the application deadline. Afterwards, accepted and signed table for evaluation should be given to the Pamukkale University International Relations Office (IRO) staff so that all application documents will be evaluated. Eligible academic and administrative staff should fill the Application Form from their Pusula account - Erasmus Information System.

When filling the documents, attention should be given to the following details;

* please, do not forget to add your academic title,

* please, write your Turkish address in English letters,

* writing your phone number and e-mail address will help the receiving institution to be in touch with you,

* date of visit should be the same as the assignment dates you have arranged before your mobility,

* please, pay attention to your training periods; it must be on the weekdays and if you are planning a period more than 3 days, it is the responsibility of the staff to finance the other days. 

Please, send your documents in Word format to the IRO. The personnel of IRO will check your document and it will be sent back to you if there are any missing points. The final form of your document should be sent to the receiving institution. After your acceptance, please ask for a copy of it and send it also to the responsible personnel of PAU IRO via e-mail with your signature. Online applications are evaluated by the International Relations Commission on Wednesday’s every week or fortnightly.

Note: The procedure written above must be completed within a minimum of 2 weeks. To be able to prevent the possible complications, it is suggested that the application procedure should start at least a month prior to the mobility.

1.2. Assignment

After the commission approves of your application, please, send your petition to the dean of your faculty or director of the graduate school. Your assignment request will be directed to the Rectorate and the Directorate of Personnel Department will send your assignment letter to your department. After the endorsement of your assignment letter, you should make your grant agreement at the IRO. The original version should be given to the IRO of PAU by hand for the advance payment.

1.3. Passport and Visa Application

If you already hold a passport, please, do not forget to extend it; if you do not have it, you can take your passport out from http://epasaport.gov.tr. Green passport holders should check out the visa procedure of the country they applied for from http://www.mfa.gov.tr/turk-vatandaslarinin-tabi-oldugu-vize-uygulamalari.tr.mfa and check out the validity. Staffs with grey passport should go to the Directorate of Personnel Department with their assignment letter. With the letter you will take, you should apply to the passport division at Denizli Provincial Security Directorate. For more information, please call 0258 265 1425.

1.4. Travel Plan

While making your travel plan, please pay attention to the rules/steps specified by the Turkish National Agency:

-Transportation from the current city to the destination is calculated as kilometre for the staff who will join the Mobility of Teaching Assignments (ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm).

Important Note: The original version of the Certificate of Attendance, Application Form and Invitation Letter and also Boarding Pass and the photocopy of the entrance & exit page of your Passport should be handed to the IRO staff.

1.5. Hotel Reservation

After the arrangement of your travel plans, we suggest that you search the accommodation facilities and make your hotel reservation before your arrival. You can also get in touch with your host university and request a guesthouse, if available.

1.6. Euro Account

Erasmus+ grants are paid in Euro. Therefore, we suggest you open a Euro account at Halk Bank since other banks will take a commission of -15 Euro. Please, also do not forget to send your IBAN to IRO staff via e-mail.

1.7. Advance Payment

In the Staff Mobility for Teaching Assignment, grants for only 3 days are covered. 70% of your total grant is paid to your Euro account after we receive your acceptance of your assignment letter. For this procedure, your assignment letter should be accepted by the Rectorate at least a week ago.

Grant amount determined by the Turkish National Agency is as follows:

3 days mobility (1 full day trip + 2 days training) + (calculating your travel cost according to the destination as a kilometre)

(Please, click here for the KM calculator) https://ec.europa.eu/programmes/erasmus-plus/resources/distance-calculator_en

70% of your grant is paid before you check out and the rest %30 will be paid after your arrival.

Travel amount by distance

Travel Distances[1]

Grant Amount

Between 10 and 99 km

€ 20 per participant

Between 100 and 499 km

€ 180 per participant

Between 500 and 1999 km

€ 275 per participant

Between 2000 and 2999 km

€ 360 per participant

Between 3000 and 3999 km

€ 530 per participant

Between 4000 and 7999 km

€ 820 per participant

+ 8000 km

€ 1500 per participant


Individual support for staff per day in Euro

Country Groups According to the Cost of Living


Receiving Country


Amount per day in Euro



Group 1 Programme Countries

Great Britain, Denmark, Finland, Ireland, Sweden, Iceland, Lichtenstein, Luxembourg, Norway



€ 153


Group 1 Programme Countries

Germany, Austria, Belgium, France, Cyprus, Netherlands, Spain, Italy, Malta, Portugal, Greece



€ 136



Group 3 Programme Countries

Bulgaria, Czechia, Estonia, Croatia, Latvia, Lithuania, Hungary, Macedonia, Poland, Turkey, Romania, Serbia, Slovakia, Slovenia



€ 119


A sample of Grant Calculation:

Grant calculation for a visit to Slovenia (city of Maribor) for staff mobility is as follows:

The daily grant amount for Slovenia is € 119. Since the distance between Denizli and Maribor is 1472.96 KM, travel support amount is € 275.

Grant amount at total = [3 x 119] + 275 = € 632.

1.8. During the Mobility for Staff

Please, pay attention to the following details during your mobility:

-Please, do not throw your tickets away.

-Please, do not lose your Boarding Pass.

-Teaching programme should be signed by the responsible person at the receiving institution.

-Please, do not forget to take/ask for your Certificate of Attendance.

-Please, do not forget to take/ask for the original version of your Invitation Letter.

1.9. Documents

After your mobility, please, deliver the following documents to the PAU IRO:

-Application Form (signed by the receiving institution)

-Original Invitation Letter

-Original Certificate of Attendance


-Boarding Pass

-Photocopy of the Entry & Exit Seal page in your passport.





[1] Based on the travel distance per participant. Travel distances must be calculated using the distance calculator supported by the European Commission. The distance of a one-way travel must be used to calculate the amount of the EU grant that will support the round trip.