1– STAFF MOBILITY FOR TRAINING (STT)

Erasmus+ KA107 Staff Mobility for Training (STT) is a field of activity that allows administrative teaching and non-teaching staff of institutions of a HEI, holding an ECHE, to participate in training events in the form of job shadowing, observation, attendance at workshops or courses at a partner HEI; excluding conferences. The sending organisation must be a Programme Country HEI awarded with an ECHE and the receiving organisation must be a Partner Country HEI recognised by competent authorities. A Programme (host) Country must have an inter-institutional agreement with the Partner Country HEI.       

Minimum Requirements for the Application to the Staff Mobility for Training (STT)

1- Applicants must be an academic or administrative staff of PAU (i.e. staff who works as Instructor, Assistant Professor, Associate Professor, Professor and Administrative Staff).

2- There should be a work plan, accepted and signed by both sending and receiving HEI. The work plan must have the purpose/target, the content and the expected results.

1.1. Application Process and Acceptance

Staffs of PAU, who will attend the Erasmus+ KA107 mobility, should fill the table for evaluation and they, later, should check the results on our website. Eligible applicants should fill the “Application Form for Erasmus+ KA107 Staff Training” which will be found on our page below. Content of the training programme on the application form should be a minimum of 5 days and 8 hours.

While filling the application form, attention should be given to the following details;

* please, do not forget to write your academic title,

* please, write your Turkish address in English letters,

* writing your phone number and e-mail address will help the receiving institution to be in touch with you,

* date of visit should be the same with your assignment dates you have arranged/decided before your mobility,

* please pay attention to your training periods; it must be on the weekdays and if you are planning a period more than 7 days, it is the responsibility of the staff to finance the other days. 

* training hours in total should be 8.

* Contacts of the host institution and their university code will be found on our website (please, see Agreements).

Please, send your documents in Word format to the International Relations Office (IRO). The personnel of IRO will check your document and it will be sent back to you if there are any missing points. The final form of your document should be sent to the receiving institution. After your acceptance, please ask for a copy of it and send it also to the responsible personnel of PAU IRO via e-mail with your signature. Online applications are evaluated by the International Relations Commission on Wednesday’s every week or fortnightly.

Note: The procedure written above must be completed within a minimum of 2 weeks. To be able to prevent the possible complications, it is suggested that you start your application procedure at least a month prior to the mobility.         

1.2. Assignment

After the commission approves of your application, please, send your petition to the dean of your faculty or director of the graduate school. Your assignment request will be directed to the Rectorate and the Directorate of Personnel Department will send your assignment letter to your department. After the endorsement of your assignment letter, you should make your grant agreement at the IRO. The original version should be given to the IRO of PAU by hand for the advance payment.

1.3. Passport and Visa Application

If you already hold a passport, please, do not forget to extend it; if you do not have it, you can take your passport out from http://epasaport.gov.tr. Green passport holders should check out the visa procedure of the country they applied for from http://www.mfa.gov.tr/turk-vatandaslarinin-tabi-oldugu-vize-uygulamalari.tr.mfa and check out the validity. Staffs with grey passport should go to the Directorate of Personnel Department with their assignment letter. With the letter you will take, you should apply to the passport division at Denizli Provincial Security Directorate. For more information, please call 0258 265 1425.

1.4. Travel Plan

While making your travel plan, please pay attention to the rules/steps specified by the Turkish National Agency:

-Transportation from the current city to the destination is calculated as kilometre for the staffs who will join the Mobility of Teaching Assignments (ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm).

Important Note: The original version of the Certificate of Attendance, Application Form and Invitation Letter and also Boarding Pass and the photocopy of the entrance & exit page of your Passport should be handed to the IRO staff.

1.5. Hotel Reservation

After the arrangement of your travel plans, we suggest that you search the accommodation facilities and make your hotel reservation before your arrival. You can also get in touch with your host university and request a guesthouse, if available.

1.6. Euro Account

Erasmus+ grants are paid in Euro. Therefore, we suggest you open a Euro account at Halk Bank since other banks will take a commission of -15 Euro. Please, also do not forget to send your IBAN to IRO staff via e-mail.

1.7. Advance Payment

In the Staff Mobility for Training, grants for only 7 days are covered. 70% of your total grant is paid to your Euro account after we receive your acceptance of your assignment letter. For this procedure, your assignment letter should be accepted by the Rectorate at least a week ago.

Grant amount determined by the Turkish National Agency is as below:

7 days mobility (2 full day trip + 5 days training) + (calculating your travel cost according to the destination as a kilometre)

(Please, click here for the KM calculator) https://ec.europa.eu/programmes/erasmus-plus/resources/distance-calculator_en

70% of your grant is paid before you check out and the rest %30 will be paid after your arrival.

 

Travel allowance by distance

Obtained “km” Value

Grant Amount

Between 10 and 99 km

€ 20 per participant

Between 100 and 499 km

€ 180 per participant

Between 500 and 1999 km

€ 275 per participant

Between 2000 and 2999 km

€ 360 per participant

Between 3000 and 3999 km

€ 530 per participant

Between 4000 and 7999 km

€ 820 per participant

Between 8000 km or more

€ 1500 per participant

 

Individual support for staff per day in Euro

Sending Country

Receiving Country

Daily Grant Amount

Turkey

Partner Country

€ 180

Partner Country

Turkey

€ 140

 

A sample of Grant Calculation:

Grant calculation for a visit to Algeria for 7 days’ mobility is as follows:

[5 days (training) + 2 days (individual support for travel)] = 7 days

Daily grant amount = € 180

180 x 7= € 1260 + € 360 travel support = € 1620

%70 (€ 1134) of the grant is paid before the mobility and %30 (€ 486) is paid after the arrival.

1.8. During the Mobility for Staff

Please, pay attention to the following details during your mobility:

-Please, do not throw your tickets away.

-Please, do not lose your Boarding Pass.

-Teaching programme should be signed by the responsible person at the receiving institution.

-Please, do not forget to take/ask for your Certificate of Attendance.

-Please, do not forget to take/ask for the original version of your Invitation Letter.

1.9. Documents

After your mobility, please, deliver the following documents to the PAU IRO:

-Application Form (signed by the receiving institution)

-Original Invitation Letter

-Original Certificate of Attendance

-Tickets

-Boarding Pass

-Photocopy of the Entry & Exit Seal page in your passport.