IT Department

PROJECT LIST – PUSULA INFORMATION SYSTEM

Academic Incentive Information System

This is a module of the Pusula Information System designed to automate all processes related to academic incentive applications. Application and evaluation processes, including commission creation, review, and approval stages, are fully carried out through the information system.

Infrastructure Information System

This module enables the transfer of all indoor and outdoor areas of the university (campuses, buildings, green areas, parking lots, sports facilities, classrooms, laboratories, etc.) into the system together with their usage status, capacity information, technological facilities, and internal features. It also includes a sub-module used by the Construction and Technical Affairs Department to track maintenance and fault reports received from units.

The data in this module is also used in course and exam scheduling processes. Reports such as classroom utilization rates, capacity information, and exam seating plan templates can be accessed through the system.

Bukalemun Content Management System

It is a content management system that enables departments, faculties, institutes, research centers, administrative units, as well as academic and administrative staff within the university to manage, update, and publish their websites without the need for a programmer or designer.

It is designed for purposes such as information sharing, promotion, and publishing event news. 

Click here for training and information.

Live Lecture System

Document Management System

This module enables the creation, processing (paraphing, e-signature or wet signature), filing, archiving, destruction, and Registered Electronic Mail (REM) integration of all official documents in accordance with legislation.

In this system, our department is responsible for integration of the software with the Personnel Information System (user, title, unit, delegation, etc.).

Education Support System

This is an open-source (Moodle) distance learning module integrated with the Student Information System. It allows access to course materials, file sharing, virtual classroom applications, assignments, exams, and their evaluation.

Education and Training Information System

This module is used for entering and reporting course contents, learning outcomes, program competencies, curriculum procedures, and ECTS workload within the scope of the Bologna Process. It is also aligned with the Turkish Higher Education Qualifications Framework (TQF-HE).

Course assignments, timetables, and exam schedules are generated using the data within this system.

Education Management System

This module is designed to create timetables for courses, define appropriate classrooms, enter course schedules and exam dates, generate exam seating plans, calculate exam paper fees, and produce reports for these processes.

It also allows teaching staff to approve additional teaching hours, view make-up classes, and access course schedules, while enabling authorized personnel to carry out the necessary reporting and approval processes related to payroll and accrual operations.

Institute Information System

This module is used for receiving, tracking, and announcing semester-based student applications to institutes. It also manages jury procedures, Board of Directors decisions, and all stages related to doctoral processes, as well as reporting activities.

Email Service

This module provides access to the email system that can be used by both staff and students.

Erasmus+ Information System

This module is used to manage and report agreement and quota entries within the Erasmus+ and KA107 programs, as well as student and staff applications and placement processes. It also handles incoming student registrations and coordinator-related procedures.

F1 Notification Tracking System

This is a workflow management system designed to provide higher-quality solutions by recording all service requests received from our department along with their tracking stages.

All academic and administrative staff at the university can submit improvement requests, error reports, new feature requests, and information inquiries to our department through the F1 Notification Tracking System and track their progress.

In addition, students can use the Student Affairs Notification module within this system to report issues and requests related to student affairs to the Directorate of Student Affairs and monitor their status.

Activity Information System

This module is used for entering and authorizing activities planned and coordinated by Pamukkale University and its sub-units, as well as monitoring statistics related to these activities.

Formation Information System

It is a module in which quota processes for formation programs conducted by the Faculty of Education, receiving applications, acceptance of students who meet the requirements and registration procedures are carried out. Within the formation program, determining the courses to be opened, opening sections, making assignments and grade entry processes are carried out.

Suggestion (General Notification) System

It is a module developed to enable Pamukkale University students and staff to submit their requests, suggestions, satisfaction feedback, and complaints regarding various units of the university through the Pusula Information System in a digital environment, to allow these processes to be tracked and concluded within the relevant units of the university, and to provide reporting and statistical information when necessary regarding the resolution of these notifications.

Preparatory Information System

It is a module structured with a modular system used jointly by the Faculty of Theology and the School of Foreign Languages’ preparatory programs, in which all authorizations and views are configured parametrically, ranging from semester/level/module/class definitions to students’ grade processes, assignment processes, and certificate processes.

Quality Management Information System

It is an information system that includes modules for quality processes. This system contains the KIDR Operations Module, where KIDR data is collected; the PDCA (Plan-Do-Check-Act) Operations Module, where processes carried out within the university are recorded; and the Process Management System module, where processes and job analyses within the university are defined, controlled, and approved, and forms related to the creation of organizational and position charts are prepared.

Corporate Data Evaluation System

It is a module that reports statistical information in different formats using current or historical data from all information systems within the Pusula Information System. It includes both reports accessible within authorization limits and publicly available reports.

Library Information System

It is a module in which the number of printed and online publications of the library, interlibrary loan transactions, and thesis submission processes for graduate programs are carried out.

Alumni Information System

It is a module prepared to maintain communication with graduates of our university, where surveys are completed and employment and career data are analyzed to enable the review of program curricula. The Alumni Tracking System has been active and therefore closed as of November 2023.

Message Center

It is an information system through which all students can communicate their issues to their advisors, department/institute head of department chairs, deputy department heads, Erasmus/Farabi/internship coordinators, and academic unit secretaries. Messages and emails are sent to the relevant persons through the system. It can be monitored by senior management.

Student Information System

It is a module used by associate and undergraduate prospective students, students, and academic staff, where processes such as course registration, grade entry and viewing, catalogue operations, and academic advising are carried out and monitored within the education process.

• Surveys
• Farabi Processes
• Internship-Based Training
• Internship Processes
• Special Talent Application and Evaluation
• Student Representative Elections
• International Student Application and Evaluation

Student Affairs Information System

It is a module in which all processes of students from their initial registration to the university until graduation are carried out by student affairs staff, including registration, tuition fee transactions, board decisions, catalogue management, diploma printing, horizontal transfer processes, academic calendar entry, and authorization.

The module also operates in integration with YÖKSİS. The data within this module is used in the Education and Training Information System and the Education Management Information System.

PDREM Appointment System

It is a system in which the psychological counseling and guidance services provided to students and staff by the Psychological Counseling and Guidance Education, Research and Application Center are defined, necessary schedules and scales/forms are prepared, applications are received, secretariat processes of applications are carried out and evaluated, and all processes are tracked.

Personnel Information System

The Personnel Module covers application software in which all personnel processes are carried out, such as staff positions, appointments, promotions, records, unit changes, leave, assignments, education equivalency, service evaluation, service certificates, retirement procedures, and clothing allowance, as well as integrations with SGK (HİTAP) and DYS.

The data in the Personnel Information System operates in an integrated manner with all information systems.

Project Information System

It is a module in which academic staff project applications and their tracking (project approval, project updates, and report generation) are carried out. External funded projects, mentor–mentee applications, and revolving fund projects are processed within the system.

PÜMDERSAN Information System (Not in Use)

It is an application used for tracking Personnel Fund transactions and allowing users to view their information. Users can monitor installment and loan payments and update changes to installment payments.

Authorized users can initiate loans, update contributions, track payments, and manage statistics and member information. They can also generate bank reports, send payment deductions to the bank, and update the system by importing deduction data received from the bank.

SKS Information System

It consists of modules in which quotas for students’ part-time work and meal scholarship applications are determined, evaluated, and results are announced, as well as modules for managing student clubs, event processes, and their tracking.

Strategic Management Information System

It is a module used for strategic planning, performance monitoring, and budget processes, as well as for linking these processes with the strategic plan. Development work is still ongoing.

It is used by the Strategy Development Department and authorized data entry personnel within units.

Additionally, the “Document/Document Sharing Module” within this system allows multiple authorized users to access the same document simultaneously and propose changes.

Real Estate Rental Information System (Not in Use)

The Real Estate Rental Information System is used to manage the leasing of the university’s properties through tenders and to track the resulting transactions and payments.

Faculty of Medicine Information System

It is a module in which undergraduate, medical specialty, and dental specialty course sectioning, assignment, and program entry processes are carried out, student registration approval processes are performed, and student course grades are recorded.

Meeting Information System

It is a system in which commissions and boards are created, members are added, meeting invitations are sent, and meeting agenda, decision, and minutes processes are carried out. Tasks related to decisions can be assigned to users and their progress can be monitored through the system. All notifications regarding meetings can be sent via email through the system.

Transportation Services Information System

It is an information system used for requesting vehicles provided by the institution for activities such as technical trips and staff assignments within and outside the city. After the request process, approval and vehicle reservation procedures are carried out by the Administrative and Financial Affairs Department. Reservations can be evaluated through various reports by the General Secretariat and the Administrative and Financial Affairs Department.

Manager Information System

It is a module developed to enable university administrators to monitor summary reports of all data entered into the Pusula Information System by all academic and administrative units within Pamukkale University in statistical and graphical formats.

PROJECT LIST – PROJECTS ACCESSIBLE OUTSIDE THE PUSULA INFORMATION SYSTEM

Thesis Sharing and Archive System
It is a system used for managing online postgraduate/medical specialty (TUS)/dental specialty (DUS) thesis defenses, Thesis Monitoring Committee (TİK), and proficiency registration processes.

E-Course Video Upload System
It is a system used for uploading course recordings prepared for PAUTube.

Library Reservation System (Not in Use)
It is an information system where students and staff who need to study in the library can make desk and room reservations.

Dynamic Form System
It is a system used for creating and managing form/survey processes based on units and workflows.

Economics Summer Seminars
This is an information system designed for the Economics Summer Seminars hosted annually by the Department of Econometrics, Faculty of Economics and Administrative Sciences. It enables participant registration, course assignments, course enrollment, and reporting processes. It has been in use since 2015.

Event Hall Reservation System
It is a module used for requesting reservations for events to be held in university physical spaces by internal or external users. Requests are evaluated by unit administrators and the availability of spaces is monitored.

ILTAM Analysis Information System
It is a reservation-based module for laboratories used for scientific analyses within ILTAM. It handles applications for analyses and training, cost and payment tracking, sample analysis processing, and reporting of results.

Rector Appointment Request System (Not in Use)
It is a module used by academic/administrative staff and students who wish to request an appointment with the Rector’s Office.

Akbis v2 Academic Information System
It is an academic personnel information system created from data entered into the YÖKSİS curriculum vitae system of the Council of Higher Education.

Payroll Accrual System
It is a payroll accrual system used by the Administrative and Financial Affairs Department.

Speed Violation and License Plate Recognition System
It is a system used to detect vehicles exceeding speed limits within the campus. It is also used in campus entry systems to control access of registered vehicles via license plate recognition.

Alumni Tracking System
It is a system where graduates and active students can register to access job and internship opportunities. It includes modules such as CV creation and job listing search.

PADAM POBIS Student Information System
It is the course management system of the PAÜ Language Teaching and Research Center.

PÜKAM Application and Tracking System
It is a system where companies can submit applications for research conducted at the Pamukkale University Hospital Clinical Research Center (PÜKAM). It allows application evaluation, approval, and budget tracking processes.