PAYROLL ACCRUAL BRANCH DIRECTORATE

 

DEFINITION

    To coordinate activities related to salaries, travel allowances, grade-step progression, SSI premiums, Retirement Fund, and other payments of personnel in accordance with the purposes, principles, and instructions determined by the Presidency.

MISSION

    In light of universal values, using up-to-date knowledge and technology, our university—which considers it its mission to serve humanity through education, research-development, and applications at national and international standards and to raise individuals who are respectful of fundamental human values, competent, innovative, and entrepreneurial—aims, as the Payroll Accrual Directorate within our Presidency unit, to carry out its duties swiftly, timely, and accurately as required by the age.

VISION

    To provide high-quality and efficient service based on trust and transparency, with an administrative structure that is equipped with technological capabilities, reflects all contemporary and scientific developments in its work, and has personnel who are experts in their field, creative, innovative, and possess ethical awareness and a sense of responsibility.

DUTIES

    To ensure the timely execution of salary procedures for personnel in the units of our university (Department Directorates, General Secretariat, Internal Audit Unit, Legal Consultancy, Other Departments).

    To ensure the tracking of personal rights according to data reported by the Personnel Department (promotion, position change, title change, retirement, etc.).

    To ensure the timely execution of salary procedures for worker personnel in the department directorates of our university (IMID, SKS, Construction Affairs Dept. and IT Dept.).

    To ensure the payment of allowances, bonuses, and other payments under the collective bargaining agreement for worker personnel who meet the conditions.

    To ensure the overtime payment of personnel working in the Rectorate Private Office Directorate.

    To accrue clothing assistance for administrative personnel.

    To carry out the entry procedures for union members among personnel in subordinate units and the exit procedures for those who leave the union.

    To organize and conduct the union authorization determination meeting every year within five working days after May 15.

    To upload the Actual Service Compensation amounts of personnel subject to Law No. 5434 in the Health, Culture and Sports Department and monthly active working day data of personnel subject to Law No. 5510 to the Deduction Information System.

    To request monthly personnel data from the Personnel Department for staff who join or leave the university and transmit it to the bank with which the promotion agreement has been made, thereby ensuring promotion payments.

    To review incoming financial documents related to the unit and carry out necessary correspondence.

    To prepare transfer documents for personnel leaving their position within the unit.

    To prepare declarations regarding social security premium payments of the subordinate spending units within the legal deadline.

    To ensure that deductions are made from individuals in accordance with correspondence received from Enforcement Offices regarding personnel whose payroll procedures are handled, and to forward them to the Enforcement Office.

    To regularly inform the Branch Manager regarding ongoing activities.

    To communicate requests and issues related to ongoing activities to the Branch Manager.

    To prepare payment orders for expenditures of subordinate units.

    To maintain necessary files related to expenditures.

    To review accrual documents and ensure careful control to prevent incorrect payments.

    To ensure that all payments are made in accordance with laws and regulations in a timely manner.

    To track personnel who leave duty, start duty, are on leave, on medical report, or on temporary assignment, and prevent erroneous payments to them.

    To ensure continuous backup and storage of accrual-related information.

    To carry out archiving activities related to payments.

    To comply with decisions made following annual Court of Accounts audits and carry out payments in line with these decisions.

    To prevent the provision of information and documents to unauthorized persons without the knowledge of supervisors.

    To support budget planning activities.

    To keep personnel data continuously updated and transfer it online to the Social Security Institution.

    To comply with the ethical rules of the Presidency and support internal control activities.

    To use the Presidency’s assets and resources efficiently and economically.

AUTHORITIES

    To use the Public Personnel Expenditure Management System (KBS) of the General Directorate of Public Accounts.

    To use the New Expenditure Management Information System (MYS) of the General Directorate of Public Accounts.

    To use the University Electronic Document Management System (DYS).

    To initial documents.

    To request necessary documents from relevant persons (academic, administrative staff, and workers).

    To receive unit-related documents and sign records.

TRAVEL EXPENSE ACCRUAL BRANCH DIRECTORATE

DEFINITION

    To make payments, within allocated funds and in accordance with the Travel Expense Law No. 6245, for domestic and international temporary duty and permanent duty travel allowances of personnel assigned to, retired from, or transferred to the Rectorate units of our university (excluding the SKS Department).

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