Republic of Türkiye
PAMUKKALE UNIVERSITY
DEPARTMENT OF ADMINISTRATIVE AND FINANCIAL AFFAIRS
INTRODUCTION:
Establishment and History:
Our Directorate, which is part of Pamukkale University established by Law No. 3837 dated 03.07.1992, is based on the University Administrative Organization defined in Article 26 of the Decree Law No. 124 on the Administrative Organization of Higher Education Institutions and Higher Education Institutions.
Scope:
In our university; the procurement of goods and services at the highest quality and most appropriate prices, their recording, storage, and distribution; the medical expenses of academic and administrative staff and their dependent family members; domestic and international travel expenses of staff on permanent duty; as well as cleaning, lighting, heating, maintenance, repair and similar services, and transportation and mobility services constitute the field of activity of our Directorate.
Purpose:
Our Directorate aims to carry out its assigned duties by using the human and financial resources allocated by our University in the most effective and efficient manner, to improve service quality by bringing supervision and control closer to the point of service, and at the same time to ensure that services are delivered on time by shortening workflow processes.
Location:
The services and activities carried out by the Department of Administrative and Financial Affairs are conducted on the first floor of the Rectorate administrative building located on the Kınıklı Campus of our University.
Number and Distribution of Personnel:
1 Head of Department, 6 Branch Managers, 1 Movable Property Registration and Control Officer, 6 Chiefs, 5 Technicians, 6 Technician Assistants, 2 Switchboard Clerks, 9 Civil Servants, 1 Secretary, 15 Drivers, 2 Service Staff; totaling 51 personnel.
Information and Technological Resources:
Our Directorate is equipped technologically with 25 computers with internet connection, 5 printers, 1 scanner, 1 photocopier, 1 fax machine, 1 projector, 1 paper shredder, as well as vehicle tracking software, procurement software, and movable property registration and control programs.
DUTIES OF THE DEPARTMENT OF ADMINISTRATIVE AND FINANCIAL AFFAIRS:
The duties of our Directorate are specified in Article 36 of the Decree Law No. 124 on the Administrative Organization of Higher Education Institutions and Higher Education Institutions, and Article 60 of the Public Financial Management and Control Law No. 5018 (Amendment Law No. 5436, Article 7).
Article 36 of the Decree Law No. 124 on the Administrative Organization of Higher Education Institutions and Higher Education Institutions:
The duties of the Support Services Department are as follows:
- To carry out services related to the procurement of tools, equipment, and materials,
- To perform cleaning, lighting, heating, maintenance, repair and similar services,
- To carry out printing and graphic works, document and duplication services (performed by other support service units),
- To conduct civil defense, security and environmental control activities (performed by other support service units),
- To perform other assigned similar duties.
In the second paragraph of Article 60 of Law No. 5018, it is stated that “of procurement, sales, construction, leasing, renting, maintenance-repair and similar financial transactions; those concerning the entire administration shall be carried out by the unit responsible for support services, while those concerning only expenditure units shall be carried out by the expenditure units. However, provided that the spending authority remains with the spending unit, upon request of the spending units and approval of the top manager, these transactions may be carried out by the unit responsible for support services.” Thus, the duties of support service units are defined.
In Article 3 of General Communiqué No. 2 on Spending Authorities, it is also stated that: “In the second paragraph of Article 60 of Law No. 5018, it is stipulated that expenditures concerning spending units shall be carried out by the spending units themselves; however, provided that the spending authority remains with the spending unit, upon request of the spending units and approval of the top manager, financial transactions related to other spending units may be carried out by the support services unit of the administration. In the implementation of this provision, administrative and financial affairs, machinery supply, procurement, construction works, personnel units, which are part of the organizational structures of administrations as support services or auxiliary service units, shall be considered support services units.” Thus, it is stated that our Directorate is considered a support services unit.
In the current situation, our Directorate performs the following services within the limits of the appropriations included in the Central Government Budget Law (excluding the budgets of the Student Social Services Unit, Construction and Technical Affairs Directorate, and Scientific Research Units):
- Conducting procurement of goods and services needed by the Rectorate, Faculties, Institutes, Schools, and other centers and departments within the limits of available appropriations,
- Carrying out leasing of real estate belonging to the University,
- Conducting customs procedures for foreign grants,
- Processing medical expenses of academic and administrative staff and their dependent family members,
- Carrying out domestic and international temporary and permanent travel allowance procedures for university staff,
- Recording, storing, protecting, and distributing acquired goods and materials in accordance with the Movable Property Regulation published in the Official Gazette dated 18 January 2007 and numbered 26407, prepared under Article 44 of the Public Financial Management and Control Law No. 5018,
- Carrying out cleaning, ceremonial, transportation and transport services of the University,
- Performing small-scale maintenance and repair services such as heating, cooling, and switchboard operations,
- Performing other assigned duties.
ORGANIZATIONAL STRUCTURE:
Our Directorate shall carry out its duties with the appropriations allocated each year under the Budget Law and distributed according to the Guide on Analytical Budget Classification. In order to ensure that services and similar tasks within its scope are carried out by using allocated human and financial resources in the most effective and efficient manner, to bring supervision and control closer to the point of service, to improve service quality, and at the same time to shorten workflow processes and ensure timely execution, our Department of Administrative and Financial Affairs is structured as follows:
- Procurement Branch Directorate, responsible for the procurement of tools, equipment, and materials,
- Payroll Services Branch Directorate, responsible for processing medical expenses of academic and administrative staff and their dependent family members, and travel allowance procedures for domestic and international temporary and permanent assignments of university staff,
- Support Services Branch Directorate, responsible for cleaning, lighting, heating, maintenance, repair and similar services, as well as transportation services,
- Movable Property Registration and Control Unit, responsible for recording, storing, protecting, and distributing goods and materials acquired by the spending unit in accordance with Article 44 of the Public Financial Management and Control Law No. 5018 and the Movable Property Regulation published in the Official Gazette dated 18 January 2007 and numbered 26407,
These units shall carry out their duties in accordance with the relevant laws, regulations, and other legislative provisions, and shall also perform other assigned duties within an integrated service approach.