|
NO
|
NAME OF THE SERVICE
|
DOCUMENTS REQUIRED FOR APPLICATION
|
COMPLETION PERIOD OF THE SERVICE (LATEST)
|
-
3
|
Registration Procedures
|
1. High School Diploma
2. Photograph (compliant with dress code regulations)
3. Health report to be obtained from the University Medico-Social Center
4. Military service postponement document for male candidates
5. Tuition fee receipt
6. OSS, YOS, TCS, IKB result documents
7. Confirmation of registration from the University Web address
|
5 minutes
|
-
4
|
Registration Renewal Procedures
|
1. Tuition fee deposited into the contracted bank of the University within the dates specified in the academic calendar
2. Execution of the registration renewal procedure on the University Web address
3. Confirmation of registration from the University Web address
|
5 minutes
|
-
5
|
Vertical Transfer Procedures
|
1. Original High School Diploma
2. Original Vocational School Diploma
3. 12 passport-sized photographs compliant with the Dress Code Regulations
4. Receipt showing that the application fee has been deposited into the bank branch
5. Military Status Certificate (for Male Students)
6. Entry and confirmation of identity information via the University web address (DEBIS)
|
5 minutes (per student)
|
-
6
|
Lateral Transfer Procedures
|
1. Filling out the standard petition form for application
2. Photocopy of national identity card
3. Student transcript
4. Document regarding whether there is any disciplinary penalty
|
2 Weeks
|
-
7
|
Procedures Related to the Erasmus Program
|
1. Learning Agreement
2. Approved course contents
3. Department board decision
4. Equivalent course table
|
1 Week
|
-
8
|
Procedures Related to the Farabi Exchange Program
|
1. Learning Agreement
2. Approved course contents
3. Department board decision
4. Equivalent course table
|
1 Week
|
-
14
|
Issuance of Documents Related to Student Affairs
|
1. Document Request Form
|
1 day
|
-
15
|
Exams
|
1. Petition
|
3 weeks
|
-
17
|
Disciplinary Investigation Procedures
|
1. Petition for initiating an investigation
2. Appointment of an investigator
3. Investigator's report
4. Entry of report results into the system
|
2 weeks
|
-
18
|
Summer School
|
1. Course registration by students via the University Web address
2. Depositing the course fee into the bank
|
15 minutes
|
-
19
|
Taking Summer School Courses from Other Universities
|
1. Summer School Course Application Form
2. Approved Course Contents
|
15 minutes
|
-
23
|
Temporary Graduation Certificate Application Procedures
|
1. Petition
2. Clearance Certificate
3. Student ID Card
|
1 day
|
-
24
|
Procedures for Lost Temporary Graduation Certificate
|
1. Police station loss report or newspaper advertisement
2. Petition
3. Letter from the Security Directorate regarding whether there is any criminal record
|
2 hours
|
-
27
|
Student ID Card Procedures
|
1. Student's application with a petition
2. Bank receipt
3. Police Station Loss Report
4. Approval of the Provincial Directorate of Security
|
1 month
|
-
28
|
Scholarship Application Procedures
|
1. Submission of the student application form
|
1 month
|
-
29
|
Registration Deletion Procedures
|
1. Student application
2. ID card
|
1 week
|
-
30
|
Amnesty Procedures
|
1. Petition
2. Transcript
|
1 month
|
-
31
|
Exemption Procedures
|
1. Petition
2. Approved Transcript
3. Approved course contents
|
1 month
|
-
33
|
Excuse Exam Procedures
|
1. Petition
2. Official document specifying the excuse
|
1 week
|
-
34
|
Objection Procedures to Exam Evaluation Results
|
1. Petition
|
2 weeks
|
-
35
|
Leave of Absence Procedures
|
1. Petition
2. Official document specifying the excuse
|
1 week
|
-
36
|
Taking Courses in Special Student Status
|
1. Petition
2. Receipt showing that the course fee has been deposited into the bank branch
|
1 week
|
-
37
|
Graduation Ceremony Procedures
|
|
1 month
|
-
38
|
Internship Procedures
|
Internship Approval Form
|
1 week
|
-
40
|
Procedures Related to Student Clubs
|
Petition
|
2 days
|
-
41
|
Student Representative Election Procedures
|
Candidacy application form
|
20 days
|
-
42
|
Updating Student Information
|
Petition
|
1 hour
|
-
43
|
Student Statistics
|
|
2 days
|
-
52
|
Annual Leave
|
Leave form
|
5 minutes
|
- 53
|
Maternity & Paternity Leaves
|
Maternity Leave (Pre-Natal / Post-Natal Leave)
1. Medical certificate issued after the 32nd week of pregnancy stating that the employee is fit to continue working.
2. Pre-natal medical report issued in the 37th week of pregnancy.
3. Birth report.
Breastfeeding Leave
1. Birth report.
Paternity Leave (For Male Civil Servants)
1. Spouse's birth report.
Bereavement Leave (Spouse, Child, Mother, Father, Sibling)
1. Employee's request.
2. Death certificate/report.
Marriage Leave
1. Employee's request.
Leave of Absence Granted to Civil Servants Due to
1. Petition stating the reason for leave.
|
1 business day
|
-
54
|
Sick Leave
|
1. Medical report.
|
3–7 Days
|
-
55
|
Unpaid Leave
|
Due to Childbirth
1. Petition.
2. Birth report.
Due to Spouse
1. Petition.
2. Document supporting the spouse's situation.
Due to Military Service
1. Petition.
2. Military service call-up document.
Due to Illness of a Family Member
1. Petition.
2. Medical report documenting the family member's illness.
Due to 10 Years of Public Service
1. Petition.
Due to Appointment as a Family Physician
1. Petition.
Due to Union Duties
1. Petition.
|
3-7 days
|
-
56
|
Deemed Resignation Procedures (Absence Without Leave)
|
1. Official reports prepared and signed daily by the unit supervisor confirming that the employee has been absent without permission or valid excuse for 10 consecutive days.
|
15 Days
|
-
57
|
Resignation Procedures
|
1. Petition.
2. Clearance form.
3. Asset declaration.
4. Institutional ID card.
5. Civil defense card (if applicable).
|
1 Month
|
-
59
|
Military Service Deferment
|
1. Petition.
2. Military status certificate.
|
15 Days
|
-
60
|
Service Record Consolidation
|
1. Petition.
2. Service certificate indicating previous contractual employment periods for technical or healthcare personnel.
|
15 Days
|
-
61
|
Service Credit Purchase (Service Borrowing)
|
1. Petition.
2. Supporting documents (birth report, military discharge certificate, official overseas service documents, certified Turkish translation of education documents, YÖK equivalency certificate, unpaid leave approval).
3. Documents indicating the start and end dates of the relevant service.
|
1 Day
|
-
63
|
Educational Qualification Update
|
1. Petition.
2. Educational certificate.
|
7 Weeks
|
-
64
|
Promotion Procedures for Administrative Staff
|
1. Completed application form.
2. Registration in the Rectorate's promotion program.
|
15 Business Days
|
-
67
|
Position (Staff) Change
|
1. Position request list.
|
3 Business Days
|
-
68
|
Request for Employment Certificate
|
1. Employee's petition.
|
30 Minutes
|
-
69
|
Request for Service Certificate
|
1. Petition.
|
1 Day
|
-
70
|
Change of Marital Status or Surname
|
1. Petition.
2. Copy of marriage certificate.
3. Copy of national identity card.
4. Court decision regarding voluntary name/surname change (if applicable).
5. Divorce decree (if applicable).
|
1 Week
|
-
71
|
Extension of Appointment (Reappointment)
|
1. Decision of the School Administrative Board.
2. Reappointment Form.
|
2 Business Days
|
-
72
|
Acting Appointment to an Administrative Position
|
1. Acting Appointment Proposal.
|
1 Day
|
-
78
|
Domestic and International Temporary Assignment
|
1. Domestic/International Assignment Form.
2. Invitation Letter and its Turkish Translation (for international assignments).
3. Decision of the School Administrative Board.
|
7 Days
|
-
79
|
Teaching Assignment Pursuant to Article 40/a of Higher Education Law No. 2547
|
1. Official proposal letter to the relevant unit.
2. Approval letter from the relevant unit.
|
5 Days
|
-
80
|
Inter-Institutional Assignment
|
1. Petition.
2. Official request letter from the relevant university.
|
2 Months
|
-
81
|
Assignment to Public Institutions and Foundations
|
1. Petition.
2. Official request letter from the relevant institution.
|
1 Month
|
-
82
|
Appointment Pursuant to Article 31 of Higher Education Law No. 2547
|
1. Petition.
2. Graduation Certificate.
3. Curriculum Vitae (CV).
4. Three passport-sized photographs.
5. Copy of Turkish Identity Card.
6. Bank account information.
|
1 Month
|
-
85
|
Administrative Duty Assignment
|
1. Election records/minutes.
|
1–3 Days
|
-
86
|
Investigation Procedures
|
1. Official report.
2. Complaint petition.
|
2 Months
|
-
87
|
Asset Declaration
|
1. Asset Declaration Form.
|
2 Days
|
-
88
|
Trade Union Procedures
|
1. Trade Union Membership Form (for new members).
2. Withdrawal Form (for members resigning from the union).
|
1 Day
|
-
89
|
Right to Information Requests
|
1. Applicant's request form.
|
1 Month
|
-
91
|
University ID Card Application
|
1. Petition.
|
15 Days
|
-
92
|
Birth Allowance
|
1. Bank Transfer Request Petition.
2. Birth Report.
3. Payment Order.
|
1 Day
|
-
93
|
Death Benefit
|
1. Bank Transfer Request Petition.
2. Burial Certificate.
3. Payment Order.
|
1 Day
|
-
95
|
Certificate of Net Salary
|
1. Employee's request.
|
15 Minutes
|
-
96
|
Salary Payments
|
1. Personnel entitlement payments pursuant to Law No. 2914.
2. Seniority and grade promotion documents (if applicable).
3. Deduction records (medication, examination contribution fee, guarantee, enforcement, alimony, life insurance, private pension, medical reports, etc.).
4. Personnel action approval.
5. Family Allowance Declaration.
6. Minimum Living Allowance Form (if applicable).
7. Payment Order.
|
10 Days
|
-
98
|
Additional Course Payment
|
1. Monthly Teaching Load Notification Form prepared pursuant to Article 40/a or Article 31 of Higher Education Law No. 2547.
2. Assignment approvals.
3. Number of class sections.
4. Teaching plans.
5. Attendance sheet.
6. Payroll.
7. Payment Order.
|
5 Days
|
-
99
|
Social Security Premium Procedures for Lecturers Appointed under Article 31 of Law No. 2547
|
1. Part-time employment contracts.
2. Monthly Social Security premium declarations.
3. Missing Days Notification Form.
|
1 Day
|
-
100
|
Domestic Temporary Duty Travel Allowance Payment
|
1. Decision of the School Administrative Board.
2. Assignment approval.
3. Round-trip ticket or equivalent fare document.
4. Domestic/International Temporary Duty Travel Allowance Declaration.
5. Expenditure Authorization.
6. Payment Order.
|
2 Days
|
-
101
|
International Temporary Duty Travel Allowance Payment
|
1. Decision of the School Administrative Board.
2. Assignment approval.
3. Round-trip ticket.
4. Domestic/International Temporary Duty Travel Allowance Declaration.
5. Expenditure Authorization.
6. Copy of the visa page and the identification page of the passport.
7. Payment Order.
|
2 Days
|
-
102
|
Permanent Duty Travel Allowance Payment
|
1. Petition.
2. Appointment or Retirement Approval.
3. Expenditure Authorization.
4. Permanent Duty Travel Allowance Declaration.
5. Payment Order.
|
2 Days
|
-
104
|
Issuance of Inventory Transaction Receipt
|
1. Copy of Invoice.
2. Inventory Transaction Receipt.
|
30 Minutes
|
-
105
|
Inventory Transaction Receipt for Item Release
|
1. Inventory Transaction Receipt.
2. Copy of Invoice.
3. Name of the recipient.
|
20 Minutes
|
-
106
|
Warehouse Material Issue
|
1. Material Delivery Report.
|
30 Minutes
|
-
107
|
Delivery of Fixed Assets
|
1. Delivery Report.
2. Asset Assignment Form.
3. Barcode Label.
|
1 Hour
|
-
108
|
Fixed Asset Deregistration
|
1. Official request from the department/unit for disposal or write-off of the asset.
|
2 Hours
|
-
109
|
Delivery of Fixed Assets Purchased through Scientific Research Projects
|
1. Invoice.
2. List of fixed assets purchased within the scope of the Scientific Research Project.
|
30 Minutes
|
-
111
|
Procurement of Goods and Services
|
1. Procurement Request Form.
2. Market Price Research / Quotation Form.
3. Delivery Report.
4. Inventory Transaction Receipt.
5. Tax Clearance Certificate.
6. Goods and Services Acceptance Report.
7. Invoice.
8. Payment Order.
|
1 Hour
|
-
112
|
Payment for Repair, Maintenance and Service Costs
|
1. Cost estimate and approximate cost schedule.
2. Relevant maintenance documentation (e.g., photocopier, booster pump, water heater, elevator, fire extinguishers, air conditioner, etc.).
3. Application.
4. Approval document.
5. Market research report.
6. Quotation form.
7. Goods Acceptance Report.
8. Invoice.
9. Tax Clearance Certificate.
10. Payment Order.
|
2 Hours
|
-
114
|
Domestic and International Temporary Duty Travel Allowance Payments
|
1. Decision of the School Administrative Board.
2. Assignment approval.
3. Round-trip ticket.
4. Travel Allowance Declaration.
5. Expenditure Authorization (for international assignments).
6. Copy of the visa page and the identification page of the passport (for international assignments).
7. Payment Order.
|
30 Minutes
|