1. Clinical Application and Research Center General Operations Secretary

a. Ensure the distribution of the center's incoming correspondence.

b. Respond to the center's incoming correspondence.

c. Write the center's outgoing correspondence, organize and control their attachments.

ç. Plan and organize center meetings.

d. Write the agenda/minutes of the center meetings.

e. Write the minutes of the center meetings to the relevant departments.

f. Write the data entry and updates of the center's website.

g. Ensure the control of the center's e-mail page.

ğ. Make the necessary correspondence and organize the documents for the purchase of all materials to be purchased for use in our center.

h. Ensure the creation and follow-up of the inventory record of all materials received by our center.

ı. Ensure that all documents in the center are regularly followed up and archived at the end of the year.

i. Ensure that all tools, equipment and materials received by our center are received in a responsible manner and keep records.

j. To participate in all meetings, trainings and organizations organized by the Center.

k. To work in coordination with the Department of Legal Affairs to prevent future legal problems.

l. To follow and implement current regulations and legislation.

m. To review Clinical Research applications.

n. To ensure feedback to the relevant parties after the Clinical Research applications are reviewed, to follow up on updates.

o. To communicate with Clinical Research Companies.

ö. To ensure communication between the Field Coordinators and the Center.

p. Responsible to the Center Director, who is the hierarchical superior, for the tasks assigned in the areas within his/her area of responsibility.

r. To review Clinical Research Agreements and check their compliance with the tariffs determined by the Center.

s. To identify missing areas in Clinical Research Agreements, to follow up on updates.

2. REVOLVING FUNDS SECRETARY JOB DESCRIPTION

a. To follow up on income and expense transactions in accordance with the current budget,

b. To follow the budget approved by the board of directors during the year and to make transfers between additional budgets or budget items when necessary,

c. To ensure that documents paid after accrual are recorded monthly in a computer environment in order to be able to follow budget items,

ç. To coordinate with the Center Director while preparing the budget,

d. To ensure that documents paid during the year are filed and archived,

e. To inform the Center Director about planning expenses and making controlled expenditures and to receive his/her opinions and suggestions,

f. To submit payment reports regarding documents to be paid for all tools, equipment and materials received by the Center to the Center Director,

g. To work in coordination with the Hospital Purchasing Unit regarding all purchases to be made,

ğ. To be responsible for the protection and archive of all documents involved in the tender and payment process in goods and services purchases,

h. To work in coordination with the Legal Affairs Department in order to prevent future legal problems,

ı. To open the institution code for clinical research to be initiated,

i. To report the information of the studies for which an institution code has been opened to the relevant field coordinator,

j. To pull the patient lists of the relevant studies to the field coordinators on a monthly basis and send them by e-mail for them to check,

k. To make the patient protocols in the lists of the checked institution code current and to pull the service statements and to send them to the field coordinator for payment,

l. To issue invoices for all payments received by the center, to keep their records, to deliver the invoices to the relevant units,

m. To issue invoices for the examination and researcher payments that have been paid to the relevant companies and to deliver the invoices to the field coordinator,

n. To ensure that the examination payments are paid by calculating the amount to be paid based on the protocol made with the hospital,

o. To prepare payment orders by entering them into the Revolving Fund Financial Management System (DMIS) for all payments,

ö. To ensure that the payment order and related documents are prepared for all the tools, equipment and materials to be purchased by the hospital purchasing department and delivered to the accountancy office,

p. To ensure that the payment order and related documents required for the examination payments to be made to the hospital are prepared and delivered to the accountancy office,

r. To ensure that all clinical research contracts are signed, filed and kept,

s. To ensure that the payment order and all related documents are prepared and delivered to the accountancy office for the payment of the amounts received as researcher payments to the researcher,

ş. To inform the Center Director of all kinds of payments made to the accountancy office,

t. To ensure that the records of all documents made for researcher payments and hospital examination payments are recorded in a computer environment, filed and archived at the end of the year,

u. To ensure that payment orders and related documents are prepared and delivered to the accounting office for the payments of faculty members who will provide any consultancy services for Clinical Research Studies,

ü. To follow up and keep records of all payments made to the account number of our center.

v. To be responsible to the Center Director, who is the hierarchical superior, in carrying out the duties assigned in the matters within the scope of his/her duty,

y. To participate in all meetings, trainings and organizations organized by the Center,

z. To follow and implement current regulations and legislation,